University of New Brunswick

Closing Date: April 12, 2024 at 4:00 PM

The Off-Site Construction Research Centre

The Off-site Construction Research Centre (OCRC) is a multi-disciplinary centre that conducts research in a variety of topic areas including digital technology implementation, constructability, materials and structures testing, building envelope testing, Lean construction, policy, and standardization. The OCRC's activities focus on applied research with over 50 industry partners and is governed by an Advisory Board. The OCRC recently completed its new 5-year strategic plan reinforcing the vision, mission, values, and objectives of the centre.

WHAT WE OFFER

Full-time | 2 Year Term | Fredericton | Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options. In this role, we require the selected applicant to work at the UNB Fredericton campus for minimum three days per week.

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $22.68 - $26.33 per hour

YOUR FOCUS

Reporting to the Scientific Director and Director of Innovation & Operations, the Administrative Assistant will be responsible for coordinating the administrative, operational and technical duties of the Centre and act as the initial contact person by providing accurate information on matters relating to the OCRC.

• Act as the initial contact person supporting the OCRC faculty, students, staff, industry partners, and the general public.
• Maintain office records, assist with paperwork, invoicing, calendar management and shipping/ receiving.
• Collaborate with UNB Strategic Marketing and Communications, edit the Centre website, and work with the digital team at UNB.
• Coordinate with FCS, ITS, and/or Facilities Management for any repairs or infrastructure issues.
• Operate and coordinate maintenance of office equipment and order office supplies.
• Collaborate with the OCRC staff to prepare and process forms, purchase orders, cheque requisitions, travel advances, expense claims, transfers, external invoices, professional development allowances, and bank deposits.
• Assist with writing proposals, news releases, technical documents and support with web pages and social media.
• Coordinate outreach activities, including visits to the Centre and the Centres involvement in the community.
• Coordinate special initiatives, such as the visiting speaker's series, visiting faculty, students and industry.
• Organize social and team-building events, seminars and special functions.
• Prepare reports, meeting agendas and minutes, and maintain OCRC records and official files.
• Perform day to day financial transactions. Investigate and resolve administrative issues.
• Liaise with the Vice-Presidents offices, Office of Research Services, People and Culture and other university departments regarding administrative matters.
• Ensure compliance with all university policies and procedures related to administration including outside organizations.
• Assist with process for recruitment of faculty and OCRC staff and students.
• Manage the Director's schedule including making appointments, screening and prioritize requests.
• Other duties as assigned.

WHAT YOU BRING

• Post Secondary Education in a related field.
• A minimum of five (5) years of experience working in an environment that utilizes electronic information systems.

Additional Strengths

• Evidence of being involved in writing proposals, news releases, and technical documents. Willingness to assume new tasks in an active research and development environment.
• A positive and eager attitude that will bring energy to the Centres activities. Knowledge of Microsoft 0365 and all related applications
• Knowledge of financial accounting software would be an asset. Fluency in French (verbal and written) would be an asset.