University of New Brunswick

Closing Date: March 11, 2024 at 4:00 PM

FACULTY OF FORESTRY & ENVIRONMENTAL MANAGEMENT

The Faculty of Forestry and Environmental Management (ForEM) is a Fredericton Campus unit providing forestry and environmental management education programs to undergraduate and graduate students, among other activities.

WHAT WE OFFER

Full-time | 1-Year Term (Leave Replacement) | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $22.68 - $26.33 per hour

YOUR FOCUS

Reporting to the Faculty Administrative Officer/Assistant to the Dean, the Secretary PL4 (Programs Assistant) provides administrative support and overall management of the ForEM graduate program.

• Provide support to the Director of Graduate Studies with the graduate program. Compose correspondence for signature and process graduate forms.
• Act as first point of contact via online, telephone inquiries or in-person regarding graduate degrees' admission requirements, travel, accommodations, tuition fees, living expenses, scholarships, etc.
• Process, track, monitor, review, follow-up, maintain, and update all aspects of all on-line admissions system for graduate program students.
• Calculate and prepare graduate student payment forms (e.g., GSTA, GSRA, GRA). Update student records.
• Coordinate and schedule all aspects of MScF, MScFE, MScEM, MF and MFE thesis examinations, report presentations, proposal presentation. Organize PhD dissertation examinations in consultation with the School of Graduate Studies.
• Establish and maintain up-to-date graduate student files. Maintain graduate student statistics and information.
• Maintain graduate SharePoint communications site.
• Prepare regular and detailed reports including student enrollments, program progress, completion requirements, etc.
• Assign room keys; manage electronic door system.
• Provide administrative support to faculty members and staff as required.
• Provide administrative and aid with photocopiers when needed.
• Assist in the coordination of the student awards ceremony, graduate symposium, and silver ring ceremony.
• Take minutes for the Graduate Committee and ForEM Health and Safety meetings.
• Assist with graduate timetabling and room bookings.

WHAT YOU BRING

• Post-secondary diploma in business or a related field.
• 2 - 3 years experience.
• An equivalent amount of training and experience may be considered.

Additional Strengths

• Detailed-oriented, organized, self-motivated and able to deliver high quality results under pressure, firm deadlines, and often evolving priorities.
• Able to connect naturally with a wide variety of people, foster collaborative relationships, and contribute to a positive work environment.
• Able to adopt new technologies and participate in continuous improvement and lifelong learning.
• High degree of working knowledge of Excel, and a general working knowledge of Microsoft 365 applications, including SharePoint, Teams, Word, Power Point, Bookings, etc.
• Knowledge of the University environment and Colleague is an asset.