Discover
The Opportunity
Under the general direction of the Director, Infrastructure, the Project Coordinator will be responsible for the coordination and administration of documents related to the design and construction of public buildings for the CBRM Healthcare Redevelopment Group. You will work cooperatively with the colleagues, management, and stakeholders, including stakeholders from other departments, industry and Nova Scotia Health.
What you'll do
Responsibilities
In this role you will coordinate and provide quality checks to documents relating to contracts for the design and construction of large complex building construction projects. This includes updating purchase orders by entering change orders into Ariba, reviewing invoicing, tracking, and filing important contract documentation. You will provide administrative support to management and project managers for this group by checking change orders and ensuring invoices are in compliance with contract terms.
In addition to the above, you will:
Assist in managing projects and initiatives based on portfolio needs, including managing the agenda, planning, research, budget management, implementation, control, resource scheduling and organization of a broad range of activities.
Assist senior colleagues in managing internal and external stakeholder relationships by using client systems and other established project management processes, procedures, and protocols.
Perform contract management activities by following existing procedures to support others.
Coordinate and prepare documentation, meeting minutes, communications, agendas, and reports for approval, while following up on pending issues.
Produce accurate reports for others by collecting data from a variety of sources and inputting that data into standard formats. Support and enable others to use and benefit from existing data management systems.
Perform other related activities.
What you'll need
Qualifications
Bachelors degree in a related field as well as one year of relevant experience; or an equivalent combination of training and experience may be acceptable. Familiarity with running SAP reports will be considered an asset.
You have excellent organizational skills, strong communication and interpersonal skills, as well as the ability to work independently and maintain a high degree of professionalism. You will possess excellent typing skills and demonstrated proficiency in a variety of computer applications, including Microsoft Word, PowerPoint, Excel, and MS Outlook.
Effective interpersonal and communication skills, strong organizational skills, combined with the ability to prioritize work and adhere to deadlines and coordinate a variety of different functions simultaneously, are necessary prerequisites of this position. Sound judgement, with a high degree of personal initiative, tact and discretion are also required in this role.
Knowledge and experience working in a building design and construction work environment, including familiarity with tendering, contract administration, project scheduling, and project management terminology is considered an asset.
We're looking for
Core Skills
A little bit about us
Nova Scotia Healthcare Infrastructure Division
Build Nova Scotia Healthcare Infrastructure Division is committed to delivering an extensive, multi-site, multi-year infrastructure Redevelopment Plan designed to ensure the health care needs of Nova Scotians are met for the next 50 years.
The redevelopment plan includes major expansions and additions to hospitals and health services in communities across the Province, including throughout the Halifax and Cape Breton Regional Municipalities. Successful project delivery will allow services to be moved out of the aging facilities such as the Centennial, Victoria and Dickson buildings on the Victoria General (VG) site of the QEII.
Master planning for the redevelopment program is focused on modernizing the health care system to ensure the needs of Nova Scotians remain at the heart of our delivery of best-in-class services. Together, the redevelopment projects will help support the health care of all Nova Scotians today, and for future generations.
Further information about the project can be found on our website : https://buildns.ca
Our goal is a diverse workforce that is representative, at all job levels, of the clients we serve. Build NS (formerly NS Lands) has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.